What is digital attendance tracking?

Digital attendance tracking replaces paper sign-in sheets with a digital solution that enables the collection and storage of participants’ signatures for training sessions, meetings, or events.

Today, it is used in many contexts—professional training, companies, and events—wherever it is necessary to track and validate participant attendance. Beyond simply going digital, the challenge is twofold: ensuring the reliability of attendance data and meeting traceability requirements, particularly within regulatory frameworks for training (Qualiopi, funding bodies, audits).

Digital attendance tracking is therefore part of a broader approach to process digitalization and security. In this context, solutions like SoWeSign make it possible to manage the entire attendance cycle, from signature collection to the generation of supporting documents.

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Signature modes

With SoWeSign, adapt attendance tracking to all your training formats. The solution offers multiple signature methods to meet your on-the-ground constraints: mobile app, QR code, unique code, email, face-to-face signature, or even via beacons.
Whether your sessions are in-person, remote, or hybrid, SoWeSign lets you choose the most suitable signature method - without imposing a single way of working.

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Import your data with ease

SoWeSign simplifies the integration of your training data to eliminate duplicate entry. You can import your sessions and participants in several ways: manual entry, Excel files, predefined Google Sheets templates, or synchronization with your training ERP. The goal: start with reliable data from the outset and streamline the management of your sessions.

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Training supervision

With SoWeSign, track your participants’ attendance directly from a dedicated web interface: the Manager. Training teams can oversee all sessions:

  • real-time signature tracking
  • absence management
  • information updates
  • document uploads
  • automatic generation of attendance sheets
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Certificate of completion

SoWeSign includes the automatic generation of certificates of completion in compliance with the requirements of the Ministry of Labour. Based on the collected attendance data, documents are generated automatically - without any re-entry - for training programs, skills assessments, VAE (Recognition of Prior Learning), and apprenticeships.

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Signing PDFs online

In addition to digital signatures, SoWeSign offers online signing of your PDF documents: contracts, agreements and quotations.

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Electronic document management

Store your documents in the SoWeSign training EDM. Find all your attendances, contracts, agreements and other supporting documents in a single, dedicated training EDM!

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Dematerialized attendance sheet

With SoWeSign, attendance sheets are automatically generated from the collected signatures. No more paper documents to print, scan, or archive: all data is centralized, secure, and accessible at any time.

Digital attendance and evaluation tools for every need

Whether you're a large company looking for a digitalized attendance management solution for your training courses, a local authority wishing to optimize its evaluation process, or a fast-growing training organization, SoWeSign is here to help you achieve your training objectives.

Corporate life

For coaching courses, employee support, AFEST, short courses and other unplanned or unscheduled training. SoWeSoft offers you a solution for digitizing attendances and evaluations in company , specially developed with our key account customers, and adaptable thanks to over 300 available options.

Training organizations at the heart of digitalization

From digital enrolment to the generation of online PDF attendance sheets, not forgetting training evaluation, SoWeSoft supports you throughout your entire training digitalization process. The diversity of our solutions means that training organizations obliged by OPCO, Régions and Pôle emploi can not only provide proof of training attendance, but also optimize training on a day-to-day basis.

A tour of France through the regions!

SoWeSoft quickly integrated the specificities linked to training funded by the Regions and the ESF since 2017 with the launch of Pays de la Loire. Today, the digitization of the enrolment process is active in several regions of France: Pays de la Loire, Ma Région Sud, Occitanie, Hauts-De-France, Ile-de-France, Auvergne-Rhône-Alpes, Centre Val de Loire and many more to come...

Departments at their wit's end

Digital enrolment is also arriving in our French departments. These processes enable many training organizations to digitize their enrolments and save time on a daily basis. Gone are the administrative burdens associated with paper and signatures. Put an end to the learner race: use your time for useful things, we'll take care of the rest.

They trust us

SoWeSign is intuitive, efficient, reliable and highly productive.
Helena Steinbecher
CEO, Lingua Institut
With SoWeSoft, it’s a long-term relationship. We’ve been working with the same account manager for 5 years. It’s professional, smooth, and we hope it continues for many more years!
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Muriel Do Vale
Support of very high quality, with a keen attentiveness to our requests for implementing the software and adapting it to our needs.
Jeanne Vinaja
Automated integration into our HRIS was essential. SoWeSign provides reliable traceability without adding extra workload for our teams.
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Training Manager, Industrial Group
SoWeSign has brought significant efficiency and valuable automation to our training management, while providing outstanding support throughout the process.
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Pilar Rico Lema
Training Manager at the STEF Spain group
When simplicity rhymes with performance: our choice for SoWeSign
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KIALI Nuha
Proxy Product Owner GSCRO/HRC/PRO
We received excellent support from our project contacts, who were able to answer our questions and guide us on best practices to follow.
Vinci Energies Academy in France
Margot MIATH
Project manager and quality responsible at Academy VINCI Energies in France
Allianz: digitization of regulatory training through innovative API integration.
Allianz
Being able to instantly view signatures and absences is a real advantage for us. The ability to follow up with a learner who forgot to sign via email is a great asset.
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Isabelle Godard
In charge of administration at Toyota Academy
The solution is simple and modern. Thanks to SoWeSign for the success of this project and for their support in our day-to-day work.
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Romain Parquet
HR Services and Environment - HRIS Project Management Division
Thanks to SoWeSoft, we have a partner that helps us ensure high-quality training.
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Marie-Ange Coz
CEO Amac Formation