Subsidized training in companies: how to optimize management and maximize benefits

Continuing education is a key pillar for the development and competitiveness of companies. In Spain, subsidized training in companies through the  State Foundation for Employment Training (FUNDAE)  allows organizations to train their employees with financial aid that reduces costs.

This is an option that more and more companies are choosing. In fact, according to a  recent publication  by the CaixaBank Vocational Training Observatory, based on data from Fundae and the INE-EPA, the number of participants has increased,  exceeding 5 million .

This same study concludes that this number of participants increases with the size of the company: in those with more than 250 workers, the number of participants reaches 3,345,932, while in companies with up to 9 workers it reaches 360,511.

However, the process of managing these bonuses can be complex and demand a large amount of time and administrative resources.

In this article, we explain how to effectively manage subsidized training in companies, avoid administrative errors, and maximize the benefits of these programs. We'll also show you how digitalization and  tools like SoWeSign  can simplify the entire process.

Subsidised training is a financing mechanism through which companies can train their employees using training credits that are deducted from their social security contributions. This system allows companies to improve their staff's skills without incurring additional costs.

Companies that pay social security contributions for their employees under the General Social Security Scheme can access these credits, the amount of which varies depending on the amount contributed the previous year. This aid is managed by FUNDAE, which establishes the requirements and procedures that must be met to access the subsidy.

Investing in subsidised training offers multiple benefits, both for organisations and for workers:

• Increased productivity: trained employees improve their performance, reduce errors, and work more efficiently.
• Regulatory compliance: In many sectors (such as industry, logistics and insurance), training is mandatory to ensure safety and compliance with regulations.
• Cost reduction: subsidised training allows you to train your team without affecting the company's budget.
• Greater satisfaction and talent retention: offering development opportunities improves employee motivation and reduces turnover.
• Better customer experience: In sectors such as services, a well-trained team guarantees better customer service.

The solution to these challenges lies in digitalisation. Tools like SoWeSign allow for the automation and optimisation of subsidised training management, reducing the administrative burden and minimising errors.

• Digital attendance signature : automatically captures the signatures of employees and trainers on any device, guaranteeing legal validity without the need for paper documents.
• Automatic generation of documentation : creation of attendance lists, diplomas, material receipts and quality questionnaires without manual intervention.
• Secure storage  and traceability : all documents are stored digitally, ensuring their accessibility in audits and preventing loss.
• Integration with ERP and LMS systems : bidirectional connection with systems such as Workday and Cornerstone, avoiding manual data entry.
• Unplanned training management : allows trainers to organize sessions on the fly and record attendance in real time, without the need for prior planning.
• Automation of the FUNDAE process : it integrates with the FUNDAE platform to simplify the declaration of training start and end dates.

Michelin

Michelin implemented SoWeSign as a complement to its Workday ERP system to manage subsidized and non-subsidized training for its employees worldwide. Thanks to this integration, the company was able to centralize document management and fully digitize the attendance tracking process.

Read the full success story here.

STEF

The leading cold chain logistics company used SoWeSign to digitize its subsidized training management in Spain, integrating with FUNDAE and automating the subsidy process.

Read the full success story here.

Airbus

Airbus needed to manage both planned and unplanned training across multiple countries. SoWeSign enabled the automation of attendance records and integration with their ERP system, streamlining training management across their various subsidiaries.

Read the full success story here.

1. Analyse training needs: assess what knowledge and skills your employees need to improve in order to design relevant training programmes.
2. Digitise documentation: use solutions like SoWeSign to eliminate the use of paper and automate the management of documents required by FUNDAE.
3. Automate signature collection: Implement digital signature tools to record attendance quickly and securely.
4. Integrate with your ERP or LMS: connect the solution with your training management system to avoid manual data entry and ensure seamless synchronisation.
5. Optimise regulatory compliance: ensure that all documents are properly filed and accessible for FUNDAE audits.

Managing subsidised training can be challenging, but with the right technology, companies can streamline processes, reduce costs, and ensure regulatory compliance effortlessly. Digitalisation with solutions like SoWeSign not only simplifies administrative management but also improves operational efficiency and the training experience.

If your company is looking for an efficient and secure way to manage subsidised training, contact us and request a SoWeSign demo. Discover how we can help you optimise your process and make the most of FUNDAE's benefits.