HR: key trends to digitize your internal processes

Within training centers, various internal HR processes can be deployed to manage employees. This starts with recruiting trainers, onboarding them, and also training and evaluating their performance in the field. Most of these internal HR processes can be digitized with SoWeSoft. Here’s a look at current major trends.

Recruiting a trainer is not just about conducting an interview and signing a contract if the candidate fits the company’s needs. It is crucial to ensure the candidate can adapt and deliver performance that meets learners’ expectations. This is where digitizing internal processes adds value: by evaluating employees’ skills with precise data, HR managers can make more informed decisions.
SoWeSkill enables companies to get rapid feedback from learners, especially through Kirkpatrick’s level 1 (reaction) which collects immediate participant impressions. Based on satisfaction rates, HR can decide whether to confirm the trainer’s recruitment.
In addition, centralizing applications and automating repetitive tasks frees up valuable time for HR teams. With SoWeSoft’s ERP/API integration, you can monitor everything from one place!

For trainers to teach effectively, they must feel well integrated into the company. That’s why onboarding is crucial. Until recently, onboarding mainly involved preparing the existing team to help the new recruit settle in. The problem: feedback from new employees was rarely collected and the onboarding process did not evolve.
Now, digitizing this process allows for:

• A personalized integration path with activities tailored to the new recruit’s preferences.

• More precise monitoring and support: SoWeSkill helps collect new employees’ impressions during the first weeks to ensure smooth integration over time, enabling targeted assistance if needed.

• Simplified administrative formalities: with SoWeSign, the new recruit saves time on attendance tracking. Certificates are automatically generated and digital signatures collected, allowing the recruit to focus on essentials and integrate more easily.

Comme nous venons de l'exposer, SoWeSign est un outil d'émargement numérique conçu pour optimiser la gestion des présences. Pour les organismes de formation à distance, c'est particulièrement utile puisque cela permet de s'assurer de la présence des participants, mais aussi des formateurs. Un menu de supervision des émargements est alors accessible pour les responsables RH qui sont libres de contrôler si tout se passe bien. 

Dans le cas où la nouvelle recrue serait souvent absente, il devient par conséquent possible d'agir rapidement. En se cantonnant à un émargement manuel classique (support papier), les délais sont bien plus longs. De fait, les risques menant à un recrutement raté qui s'éternise sont plus importants. Venons-en maintenant à la digitalisation du processus d'évaluation interne. Comme vous le savez sans doute déjà, il n'est pas facile d'évaluer une nouvelle recrue sans données chiffrées, d'autant plus lorsque cela concerne des formations à distance.

Regarding evaluation, assessing a new recruit without quantitative data—especially for remote training—is challenging. With digital tools like SoWeSkill, the process can be standardized. After each session, learners provide feedback which helps objectively measure the new trainer’s performance and satisfaction levels over time, ensuring they meet your company’s standards.