FUNDAE Guide for Companies: Requirements and Bonuses You Can Get

When you manage internal training, FUNDAE is the most direct way to recover part (or even all) of the cost of your training activities through bonuses in Social Security contributions.

In this 2025 guide, we explain clearly and practically how FUNDAE works for companies, what requirements you must meet, what amounts you can claim as subsidies, and how SoWeSoft helps you automate management and ensure compliance without paperwork or errors.

FUNDAE allows companies to finance training for their staff with an annual credit calculated on the amount paid in the previous year (professional training fee) and their average workforce.

This credit is applied as a bonus to social security contributions. The credit percentage, depending on the size of the company, is:

• 1–9 employees:  100%
• 10–49:  75%
• 50–249:  60%
• ≥250:  50%

In addition, if you have fewer than 50 employees, you can accumulate unused credit for up to two fiscal years (you must mark this in the application before June 30).

To apply for the bonus, FUNDAE requires the following:

• Be up-to-date with AEAT and TGSS.
• Inform the RLT if it exists (it has 15 business days to issue a report; if there are discrepancies, they are documented in the corresponding minutes).
• Communicate the start of the group at least 2 calendar days in advance (and any relevant changes within that timeframe) and communicate the completion before the December newsletter.

Other operational requirements useful for planning:

• Minimum course duration: 2 hours.
• Up to 8 hours/day (except for one-day actions).
• Maximum capacity: 30 in person (25 if it is a professional certificate) and 80 per tutor in online training.
• Minimum attendance to be considered “completed”: 75%.

During and after the training, you will need to keep supporting documentation for four years. In practice, this includes:

• Attendance control (official model in person; online, the platform must record activity).
• Quality questionnaire at the end of the course.
• Diploma or certificate for those who meet the requirements.
• Reported costs (direct, indirect and organisational) within the cost limits set by FUNDAE.

Are digital signatures and virtual classrooms still valid?

Yes. The regulations allow electronic signatures on training documents and delivery via virtual classroom with the validity of face-to-face training (with particularities in professional certificates).

Upon completion, the application automatically calculates the maximum bonus amount: this will be the lowest of your available credit, the costs incurred, and the limit per economic module. Furthermore:

• Indirect costs: maximum 10% of the share.
• Organisation costs (if you outsource): maximum 10%; rises to 15% for companies of 6–9 and 20% for 1–5.

Indicative maximum economic modules per participant and hour (not to be confused with market price):

• In person: up to €9 (basic level) and €13 (advanced level).
• Online training: up to €7.50 .
• Mixed: the module of each section is applied; if the face-to-face part does not exceed 20%, it is considered teletraining.

Private co-financing (if your company has more than 5 people)

In addition to the grant, FUNDAE requires you to contribute a portion of the total cost (co-financing). Employees' training during working hours is considered co-financed through salary costs. By company size: 6–9 (5%), 10–49 (10%), 50–249 (20%), ≥250 (40%).

1. Calculate your credit and register in the application with a representative certificate.
2. Inform the RLT (if one exists) 15 business days in advance and keep a record of your report/minutes.
3. Register the training activity (modality, duration, objectives, and content).
4. Communicate the start of the group 2 days in advance (and record changes within the deadline).
5. Provides the training (meets capacity limits, signatures/registration and questionnaires).
6. Deliver diplomas/certificates within ≤ 2 months of completion.
7. Communicate the completion with “finished” participants (≥75% attendance), costs and bonus month.
8. Apply for the bonus before the December newsletter and keep everything for 4 years.

The theory is simple; the practice, not so much. The greatest risk of losing money lies in administrative errors, missed deadlines, and incomplete documentation. This is where SoWeSoft makes the difference:

• 100% digital attendance control with flexible electronic signature: on the trainer's device, via QR/URL or email, meeting identity and traceability requirements.
• Automatic generation of documents required by FUNDAE (attendance lists, material receipts, diplomas/certificates, and quality questionnaires) and a centralised archive with instant search.
•  Real-time  compliance validations: alerts if you fail to communicate start/end, if you do not reach 75%  attendance, if you exceed capacity or economic modules, etc.
• Bidirectional integration with your ERP/LMS (Workday, Cornerstone or others) to synchronise planning, participants and attendance without duplicating tasks.
• Unexpected event management: create unplanned sessions, add last-minute attendees, correct signatures, and record incidents with evidence.
• FUNDAE dashboard: credit used vs. available, accumulated co-financing, upcoming deadlines, audit traces and exportable for inspection.
• GDPR compliance and corporate-level security.

Result: fewer administrative hours, less risk of requirements, and more credit utilised.

With SoWeSoft, you digitise signatures and documentation, meet deadlines and validations, and connect with your ERP/LMS so that every training activity counts and every euro of your FUNDAE funding for businesses is used effectively. Shall we see a demo with your real processes?