Document Manager: the essential tool to get your FUNDAE bonuses without surprises

To access FUNDAE training grants for companies, you must meet several conditions and provide documents certifying the completion of the training. This process can be complex, especially for large companies. Fortunately, a solution exists to make your life easier: a document management system. Let's analyse its advantages.

The UNE-ISO 15489-1:2016 standard related to information and documentation, which establishes the concepts and principles of archival document management, includes key aspects related to the importance of adopting a document management system for organisations, which can thus benefit from very interesting opportunities.

This standard describes the general principles that should govern the management of archival documents, such as responsibility, transparency, authenticity, reliability, integrity, ease of use, context, interoperability, and sustainability.

Furthermore, it explains the benefits and expected outcomes of archival document management, such as regulatory compliance, accountability, improved efficiency and effectiveness, protection of rights and interests, and preservation of heritage and memory, as well as support for innovation and learning.

To take advantage of these benefits, you need tools like a document management system, which allows you to create, store, organise, share, and sign documents digitally. Thanks to such a system, you can dematerialise your documents and manage all your company's documentation quickly, securely, and efficiently.

Regarding obtaining FUNDAE grants, an appropriate document management system offers advantages such as:

• It simplifies the management of training by allowing you to quickly and easily create and send the necessary documents.
• It facilitates document signing by allowing the collection of valid and legal electronic signatures.
• Il améliore la sécurité et le contrôle des documents en les stockant dans le cloud avec des sauvegardes et un chiffrement and in enabling users to consult the history of modifications and actions.
• It increases the company's productivity and competitiveness by optimising the functioning of processes.

• In order to ensure the proper handling of information by preventing the loss, deterioration, or theft of documents.
• Standardise all document management practices of the company by establishing parameters and standards for the creation, modification, and deletion of documents.
• Standardise processes by facilitating access to information and its dissemination among different departments and collaborators.
• Ensure better access to information by allowing documents to be accessed from any device and at any time.
• Increase your team's productivity by reducing the time and space dedicated to document management and improve communication and collaboration.

As you can see, a document management system is an essential tool for obtaining your FUNDAE grants smoothly. But how do you choose the document management system best suited to your company?

Many factors need to be considered, such as functionality, ease of use, integration, support, etc.

In this regard, at SoWeSign, we offer a solution that, by its own merits, enjoys the trust of internationally renowned companies in various productive sectors.

SoWeSign Corporate includes advanced features, among which we can mention the following:

• Collect signatures via the trainer's device, by scanning a QR code, or by sending a signature request to the email address.
• Check the signatures before closing the training activity.
• Request a signature correction from the student afterwards.
• Schedule training sessions on the fly, eliminating the need to create them in advance.
• Automatically generate all the documents required by FUNDAE to obtain the desired grants, thus reducing the time needed.
• Customise all aspects of the signature process.

In conclusion, subsidised training represents a unique opportunity to improve the skills and competitiveness of your employees and your company. However, to benefit from it, you must meet certain conditions and provide specific documentation in compliance with regulations.

To make this task easier, nothing beats a document manager that allows you to create, store, organise, share, and sign documents digitally.